How to apply for a business fuel card

You've heard all about the great benefits of having a fuel card for your business - from potential savings at the pump, less admin, and making sure you never miss out on an HMRC rebate - but how exactly does the application process for a fuel card work? 

Below you can find a useful guide for applying for a fuel card including all the information you will need for your business fuel card application.

Applying for a fuel card in 3 steps



Tell us a few details online

Tell us about your vehicles and fuel (or charging!) needs.  Having a few simple details about you and your requirements will help us ensure we get the Right fuel card for you.

If you're not sure.. let's chat 

You can apply online if you know the card you want but we understand there are a lot of options. So, if you want to chat it through, our friendly team we give you a call back to discuss your options in more detail.

Complete a full application

Whether it's online or over the phone we do need you to complete an application.  The information is a little different depending on whether you are a sole trader or limited company so check out our dedicated sections below. The application will also include a credit check on your business.

Sole Traders

Limited

Sole trader vs Limited company requirements for a fuel card

Applying for a fuel card as a sole trader

PROOF OF IDENTITY

✔️ Passport OR driving licence
👍 UK Driver's licences can be used for both proof of ID and proof of address.
Please Note: If the address does not match the address where the cards are to be sent we will require a separate proof of address.
❌ Provisional driving licences are not permitted


PROOF OF ADDRESS

✔️Must show the address you are trading from - this could be a home or business premises.
✔️Must show your name and,
✔️Must date from within the last 3 months
✔️What documents can be used? Utility bills, bank statements, letters from HMRC, driver’s licence
❌What documents can NOT be used? Mobile telephone bills and credit card bills are NOT acceptable

This shows a perfect example of what we need:

Applying for a fuel card as a Limited Company

PROOF OF ADDRESS

✔️What does the document need to show? Limited business name, business address you want the cards sending to and MUST date from within the last 3 months
✔️What documents can be used? Utility bills, bank statements, letters from HMRC
❌What documents can NOT be used? Mobile telephone bills and credit card bills are NOT acceptable

DIRECTOR AUTHORISATION

If you are not a named Director of the company, we will require Director Authorisation to complete your application

This shows a perfect example of what we need:

 

Fuel card application checks

As part of your application, we will need to carry out a credit check.  A credit check is a review of your past and current financial behaviour that considers any sources of credit recorded against your name (including but not limited to credit cards, utility bills, mobile phone contracts and mortgages).  

The outcome of your fuel card application

We keen to offer the Right outcome for ever application.  Where we can, we'll provide a credit amount which reflects your estimated spend for the month. There may be times though where the Right outcome is to offer you a reduced amount or take a security deposit.  We will keep your account under review and increase credit limits when we have built up enough trading history. 

Sometimes credit isn't the Right option

There are times where we cannot offer credit.  This may be because we cannot verify your ID or you may not yet have filed accounts.  Where we cannot offer credit, we will offer our prepaid fuel card, RightPay.

What you get with RightPay

  • Access to over 3000 sites across the UK on the KeyFuels network so you'll have a convenient place to fill up across the UK!
  • HMRC approved billing
  • Top Up your account 24/7*. Card fees will be deducted from your top ups.
  • A diesel only product, you’ll get one fixed price every week at every station included in the network, regardless of the pump price.


In a few easy steps we can assess your needs and find the best fuel card for your car, van, HGV or fleet! 

Apply Today