Benefits for your employees
Hassle free payment
We’re positive none of your drivers want to carry large amounts of cash in their vehicles; and although company credit cards can solve this problem, they require a driver to keep track of their purchases and manage lots of receipts. A fuel card makes everything far more simple. All a driver needs to do is hand their fuel card to a cashier at a fuel station and the price of the fuel will be automatically added to your company’s next invoice.
Far less paperwork
HMRC keep a very watchful eye on employee expenses and fuel costs. This means your drivers must be diligent at keeping their receipts from fuel stations – something that may cause them and you plenty of logistical headaches. However, give an employee a fuel card and they won’t have to keep hold of fuel-related paperwork anymore. Instead, one single invoice that provides detailed information about each fuel purchase is sent to your business. These invoices also meet the strict standards of HMRC, which reduces the chances of you ever falling foul of the taxman.
No costs upfront
If your company runs a pay and reclaim scheme, there will always be a gap between your employees paying for fuel out of their pocket and receiving this money back after submitting an expenses claim. This can be a huge inconvenience for your staff members, especially if they’re on the road a lot and expenses are only processed once a month. But with a fuel card, your employees don’t have to submit any claims for fuel. This means they never have to use their own money to cover costs that are chargeable to your company.
No awkward questions
Very occasionally fuel fraud does occur. This can lead to costly and time-consuming investigations, as well as employees facing awkward questions. But this can all be nipped in the bud with a fuel card. Because you’re invoiced directly, and you can see exactly where a driver stopped for fuel and how much they paid and when, there’s little room for anyone to abuse the expenses system.
Rack up reward points
With many of our fuel cards, a driver can claim rewards points for the fuel they buy. This includes Nectar points at Sainsbury’s, Morrisons More points at Morrisons and Tesco Clubcard points at Tesco. Over a short period of time, these points can quickly stack up. A driver can then convert these points into vouchers for groceries, trips away or leisure activities. Something that will potentially make your workforce happier and more productive.
An obvious conclusion
If the nature of your business involves a lot of travel, or you have a fleet of vehicles, we hope you can now see how using a fuel card will benefit your company and its employees. There really is huge potential for fuel cards to save you money, cut down your admin and protect you from fuel fraud. All of which leaves you with more time to focus on the day-to-day running of your business.
We’re here to help
If you have any questions about fuel cards, including which is the right one for your company, please don’t hesitate to contact us on 0113 202 5110 or use our quick comparison tool and we’ll find the right fuel card for you.
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