Fuel cards for small businesses is something that’s definitely growing in popularity, because they can lead to significant savings and a whole range of other benefits. However, if you’re a small business owner you may feel a little nervous about making this move, which is understandable.
That’s why we recommend you read our frequently asked questions and answers below, and getting in touch with our expert team to discuss your specific circumstances. This will help you ensure you’re in a strong position to decide whether a fuel card is right for your small business.
To get a fuel card, how long do I need to have been trading for?
The great thing is it doesn’t matter if you’re a completely fresh start-up or a well-established small business, you can apply for a fuel card with The Right Fuelcard Company.
All you need to do is either complete our online application form or give our expert team a call on 0113 202 5110. We’ll then assess the information you’ve provided, such as your typical fuel spend and the number of vehicles you have, before matching you to your ideal fuel card. We will also perform a credit check and request your bank details, unless you’re applying for a pay-as-you-go Rightpay fuel card.
We may also ask you for further information, including documentation that proves your trading address or a completed direct debit mandate. Then, once we’ve received all the info we need and we’ve approved your application, we’ll set up your account and give you access to our online account management system.
Finally, we’ll send you all your fuel cards through the post so you can start to enjoy lots of money and time-saving benefits.
What are the main benefits compared to using cash or a credit/debit card and claiming fuel as an expense?
Many small (and larger) businesses still use cash or credit/debit cards to pay for fuel and then claim it back as an expense. Often, this is because the business or its directors and employees don’t know any different. But simply sticking with something because you’re used to it is never a good reason. And especially when fuel cards can offer you so many benefits compared to using cash or a credit/debit card to pay for fuel:
Save money at the pump
Choose a fixed weekly price fuel card and every litre of fuel you buy on that card will be charged at a fixed price throughout that week. This means you can benefit from competitive pricing, manage your finances with no fluctuations and stabilise your overall fuel cost.
Alternatively, you could choose a pump price fuel card and be charged the price at the pump every time you refuel. This type of card makes everything simple and transparent and is widely accepted for diesel and unleaded petrol purchases across the UK – a perfect combination if your main priority is driver convenience.
Less time spent on admin
If you’ve ever used cash or a card to pay for business fuel, you’ll know it can generate a serious amount of receipts at the end of the month. Sorting through all of these receipts for tax returns and VAT can be a laborious and time-consuming process.
What’s great about a fuel card is that this burden is gone forever. Instead of having to deal with tonnes of paperwork, you receive a single invoice that provides a clear breakdown of your fuel purchases. Payment for this invoice is then automatically taken by direct debit.
In addition, the invoices you receive from The Right Fuelcard Company meet all of HMRC’s strict standards, and they’re presented in a way that makes processing your VAT much easier. Another time saver we’re sure you’ll appreciate.
No nasty interest charges
If you or your employees use a credit card to pay for your company’s fuel, there’s a risk that you may incur some hefty interest charges on your purchases. With a fuel card, you can say goodbye to these fees, because your payment is taken by direct debit every month.
Dedicated account manager
Even if you’re a one-man band, The Right Fuelcard Company will provide you with a dedicated account manager, once you successfully apply for one of our fuel cards. These are industry experts who can answer all your questions and help you make the most of your fuel card. Something you’ll never benefit from if you stick to using cash or a credit/debit card to pay for your fuel.
Improve fleet and fuel management
Another benefit we offer to our fuel card customers is access to our online account management system. This is something that can really help small businesses to manage their fleet and fuel in a better way. That’s because the system makes it super easy for you to manage multiple fuel cards, monitor every fuel transaction, view and print new and historical invoices, and run reports so you can analyse your expenditure and identify ways to save money.
As a small business, is there anything else I should know about a fuel card?
On top of the main benefits listed above, a fuel card also offers a small business owner and their employees all of the following:
Huge choice of stations
We have a great selection of fuel cards to choose from that can give you access to thousands of fuel sites across the UK. These cards cover single fuel suppliers and whole fuel networks, as well as a wide range of supermarkets. All you need to do is get in touch with one of our experts and we’ll find the right card for you.
We know every penny can be super important to a small business. So that’s why all our fuel cards are either chip and PIN, swipe and PIN, or swipe and signature, as this ensures you can make fuel purchases quickly and safely.
In addition, fuel fraud by an employee is very hard to commit because your small business is charged directly for every fuel purchase; you can track every transaction with our account management system; and we have a dedicated team that monitors for any irregular behaviour on our customers’ accounts.
No minimum spend or non-usage fees
Something that a lot of small business owners ask us is: Do I need to spend a minimum amount on my fuel card or use it a certain amount of times per month? The great news is the answer to both of these questions is ‘No’. You can spend as little as you want on a fuel card, and if you decide not to use your card for a period of time, that’s absolutely fine too.
Tonnes of rewards points
Because many of our fuel cards are linked to supermarket fuel stations or major fuel suppliers that have points schemes, you can reap the rewards. Over no time at all, you might be enjoying free groceries or even a break away because of what you’ve spent on your fuel card.
How do other businesses typically use fuel cards?
The truth is that businesses use fuel cards in many different ways, depending on the size of their fleet and the nature of their business. But what you’ll find with all of our customers is that fuel cards really do help them to better manage and control their fuel costs, no matter what size their business is.
This is maybe why so many small businesses are turning to fuel cards. And in fact, research1 predicts that the number of fuel cards in Europe is likely to grow by 8.9% between 2018 and 2024, with a main source of growth coming from small businesses.
Can I give my employees a fuel card?
Yes, it’s absolutely fine to give an employee a fuel card; and it doesn’t matter if they use their fuel card when refueling a company vehicle or one they privately own.
What is the best fuel card for a small business?
Cards from single fuel providers such as Shell, BP and Esso; fuel cards from large fuel networks; supermarket fuel cards; and our pay-as-you-go Rightpay fuel card.
When it comes to fuel cards, you certainly have a lot of choice. That’s why we recommend you get in touch with our experts if you’re looking for the best fuel card for a small business.
In addition, we’ll also keep regularly reviewing the performance of your card to make sure it’s meeting the needs of your business. Reviews that may lead to us suggesting that you change your card, which is something you can do easily and without any hassle.
- Source: www.globaldata.com/wp-content/uploads/2018/12/Brochure_Template_Fuel-Cards_24Oct.pdf